Reimagining the Possible for 2022

It has been about five and a half months since we hosted our 8th annual convention for a global, virtual audience. The event was a huge success and we are thrilled that so many of you chose to join us virtually. You have our sincerest thanks for helping us bring this wonderful Whovian community online for a packed weekend of great discussion and great company!

Since then, and alongside hosting a handful of #WhoItYourself LIVE events, we have been busy gathering information and evaluating the outlook for next year. We appreciate your patience as we worked to reimagine what a convention could be and determine the best steps forward that put the health, safety, and well-being of this community first and foremost.

As such, we are excited to announce that the ninth regeneration of our convention, “Satellite 9,” will be proceeding in a hybrid format on January 21-23, 2022.

We realize that a lot can change between now and January. While we are excited to reimagine the CONsole Room experience to include both in-person and virtual community members, we are continuing to monitor the impact of COVID-19 in our communities and utilize guidance from state and world governing health systems to prioritize the health and longevity of our attendees and this organization. We are dedicated to staying transparent about any decisions we make about the 2022 convention and other upcoming events and will continue to share updates as they are available.

In the meantime, we do have a few main points to share regarding the format and policies for the 2022 convention:

  • All in-person attendees for CONsole Room 2022 must be fully vaccinated against COVID-19. This means that, regardless of age, you must have received your only dose of a single-dose vaccine or your second dose of a two-dose vaccine no later than January 6, 2022. You will be required to show proof of vaccination when picking up your badge.
    • We understand that this decision impacts families with youth 11 years of age and younger and individuals with medical concerns in particular. Please know that we do not make this decision lightly but it is important that we prioritize the health and safety of our attendees and provide the safest environment possible. If you are not able to attend in person, we will have multiple ways for you to participate in our convention in a virtual setting.
  • At this time, we will be requiring masks for all in-person attendees. Based on the latest global health information, masks are currently being recommended for vaccinated and unvaccinated individuals. Additionally, the common spaces of the hotel will be shared with non-convention goers who may or may not be vaccinated. We will continue to monitor health and safety guidance and update accordingly.
  • We will not be offering registration refunds for the 2022 convention, but will be able to facilitate badge transfers. We recognize that it is challenging to plan ahead with so much uncertainty – it is for us, too! However, CONsole Room Events is a nonprofit and we are able to continue doing what we do because of the support of this community. While we were able to provide some wonderful virtual programming over the past year with the help of your generous donations, and moving to a virtual format for our 2021 convention was certainly the right move for our community, returning this year to our standard “no refund” policy ensures some financial stability this year so that we can continue creating these events for you for years to come.
  • We have two virtual tickets available: Cybermite and Cyberman. This community is the heart of our convention, and we wanted to make it easy for anyone to attend in some way while still supporting the financial needs of the convention. To support this effort, our new Cybermite ticket is FREE and will provide limited access to online content. The expanded Cyberman ticket will provide access to additional digital content that will not be available to Cybermite ticket holders. We are still determining specifically what types of content will be available for each ticket and will keep you updated as decisions are made, but our goal is to focus on in-person and digital content equitably and still provide an immersive, fulfilling virtual experience. All in-person tickets will also include Cyberman access to digital content.

We have added our COVID-19 policies to our Policies page on our website with the latest policies and will continue to keep you updated. Additional registration information can also be found on the Registration page on our website.

So, what can you expect from our 2022 convention?

While aspects of the convention might look a little different, you can certainly expect a lot of the same great things you’ve come to expect from us in the past! We are still in the process of determining exactly how some of the spaces will function, what will need to be changed and what will remain the same, and the differences between in-person and virtual tickets. However, you can expect standard offerings such as panels, Guests of Honour, photographs, and autographs to be available, along with many of our unique fan favorites such as our Escape Room and ConSuite.

Ultimately, our goal is to provide a full and safe convention experience for all of our attendees, no matter where you’re joining us from.

We know it’s going to be a bit different, but we’re excited for the possibilities that a hybrid convention presents and are looking forward to joining all of you, whether in person or virtually, in January!

If you have any questions, please do not hesitate to reach out to our co-chairs by emailing chairperson@console-room.com.

Allons-y!

CONsole Room Board of Directors and Convention Committee

CONsole Room 2021 is Going Virtual

2020 has been an unpredictable year and we know all of you have been anxious to hear updates from us about CONsole Room 2021. The health and safety of our volunteers, attendees, and guests are of the utmost importance to us and our convention committee has been working hard to determine a way forward that not only allows us to host our convention in a safe way but also continues to support this thriving community.

To that end, due to the ongoing COVID-19 pandemic, we have made the difficult decision to host CONsole Room 2021 online.

We understand that this decision will be disappointing to many of you. However, we are living through extraordinary times that require extraordinary actions and we know this is the right decision.

While we will not be together in person, our goal is to create a vibrant digital world filled with the same inclusive, community-driven experience you’ve come to expect from our events! Our team has spent the last several weeks and months working to determine how to bring the robust experiences you love into a virtual space as well as make sure all of our legal and official obligations were taken care of. We appreciate your patience while we made sure all of the right boxes were checked before announcing our change to a virtual space!

We know this announcement will spark a lot of questions for all of you. Answers to many of these questions, such as REGISTRATION, VENDOR OPPORTUNITIES, PANEL SIGN-UPS, and more can be found below or on their respective pages on our website. If you still have questions, please reach out to chairperson@console-room.com.

When will CONsole Room 2021 be?
CONsole Room will still be held over three days on January 15-17, 2021.

Where will CONsole Room 2021 be?
We plan to use a variety of digital platforms, including YouTubeDiscordFacebook, and our own website, to give all attendees a way to interact with the information in the way that works best for them. More information will be shared as the dates get closer.

What can I expect to see at CONsole Room 2021?
We will be including virtual versions of much of the same well-rounded content you can see at our in-person convention, including live panelsguestsConSuite, an escape roomvendor spaces, and more!

How do I register for CONsole Room 2021?
While registration will not be required to access all parts of the convention, it will be available at a later date to grant you access to the full convention experience. Please note that registration will be free for all attendees.

What about my hotel room?
If you have a hotel reservation for our convention it will not be automatically cancelled or postponed. Please contact the hotel directly to manage your reservation.

Thank you for creating an online space for us! How can I continue to show support for CONsole Room?

Did you know CONsole Room is a 501(c)(3) nonprofit organization? While we will be sharing a full weekend virtual experience for free, there will still be some costs associated with hosting the event. We have made it easy for you to gift CONsole Room with a tax-deductible donation, if you choose. You have our wholehearted thanks for your continued support!
 

If you pre-registered for CONsole Room 2021 at our 2020 convention, you have the following options:

  • TRANSFER REGISTRATION (DEFAULT): Your 2021 registration will automatically transfer to 2022 unless you contact us to use a different option. Your registration type for CONsole Room 2022 will not change.
  • DONATE REGISTRATION: You can choose to donate what you paid for your 2021 registration to CONsole Room. Your donation will be tax-deductible and you will need to register separately for CONsole Room 2022 when registration opens for that year.
  • REFUND REGISTRATION: You can choose to request a full refund of your CONsole Room 2021 registration. You will need to register separately for CONsole Room 2022 when registration opens for that year.

If you choose to DONATE or REFUND your 2021 registration, please contact registration@console-room.com no later than November 30. If you do not contact us by November 30 your registration will automatically roll over to CONsole Room 2022.

Please note that all who pre-registered for CONsole Room 2021 will still need to register separately for our virtual convention when registration opens regardless of your decision above.

Calling all panelists! Sign-ups are OPEN for virtual panels. Take a look at our list of panel suggestions for 2021 on the PROGRAMMING PAGE on our website, then fill out our PANELIST INTEREST FORM if you are interested in becoming a panelist. Our Programming team will contact you soon with further details about how to sign up for specific panels and how we are supporting virtual panels, discussions, and workshops this year.

Please note that we are working to accommodate multiple options for virtual programming, including LIVE PANELSPRE-RECORDED PANELS, and LIVE DISCUSSIONS. Please note that all live panels will utilize either Zoom or Discord. Pre-recorded panels can be recorded on your own device or recorded with our assistance through Zoom.

If you are interested in participating in a panel but are unfamiliar with any of these tools, don’t fret! We will be scheduling time prior to the convention to help you connect and learn the tools, if needed.

We look forward to hearing from you soon!

We will have a virtual DEALERS ROOMARTIST ALLEY, and ART SHOW.

The ART SHOW will only be hosted on Discord. Further details about the Art Show and how to participate will be announced in the coming weeks.

Our vendor spaces (DEALERS ROOM and ARTIST ALLEY) are FREE and will include a presence on both our website and in Discord. Further details about the spaces can be found on the VENDOR PAGE on our website.

If you are a Dealer or Artist who is interested in participating in our virtual convention, please fill out our VENDOR INTEREST FORM now for consideration in one of our virtual vendor rooms.

We have loved creating and sharing ongoing opportunities this year for this community to gather and share our love of this fandom in a digital space.

To make sure you don’t miss any of the events or information, you can:

Full details, updates, and replays of past events are being shared both on social media and on our website as they are available.

Peace, Love, and Community

In light of the recent protests in Minnesota and around the world, we want to make it very clear that we stand in support of Black Lives Matter and discrimination of any kind is not welcome at our convention or in our community.

At CONsole Room, it is our goal at all times to help build an inclusive, safe, welcoming community. While it is our shared love of Doctor Who that brings us all together, this community, our convention committee, our attendees, and our guests represent a multitude of diverse backgrounds and experiences. We remain committed, both in-person and online, to respecting and celebrating our differences, just as the Doctor before us has done.

We love that you have trusted us to not only create an immersive weekend experience every year where we can come together in celebration of this wonderful TV show but also to build a safe virtual space where this growing community can continue to engage and connect with each other while we’re apart. It’s important to us that we continue this support as an organization and as individuals so that we can all grow stronger together.

With kindness,
Jason Tucker and Amber Raden
CONsole Room Co-Chairs